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Advisory Neighborhood Commission 2C (ANC 2C)
Bylaws as Amended March 2, 2001
[ hand written note: & 12/??/02 & 1/04 Adopted 1/4/06 ]

Article I. Name

The name of this unincorporated elected body shall be Advisory Neighborhood Commission 2C (ANC 2C) and from this point forward in the Bylaws shall be called the Commission.

Article II. Objective

Section 1 (a). The objective of this Commission is to represent the general population of geographical Section C of Ward 2 in the District of Columbia in matters pertaining to City Government as community spokesperson, delivering community desires in long and short range planning and recommedations [sic] and grievances in the delivery of services, recommendation [sic] on the raising of revenue (such as the levying of taxes), to act as liaison between community and other organized bodies or agencies of Government (Executive, Legislative and Judicial) and private entities seeking community input, and to perform any other function not specifically forbidden by law.

Section 1 (b). The Commission may advise the Council of the District of Columbia, the Mayor and each executive agency and all independent agencies, boards and commissions of the government of the District of Columbia with respect to all planning, streets, alcoholic beverages licenses, recreation, social services, education, health, public safety, sanitation, and any other related matters as they affect the commission [sic] area and the quality o life in the District as a whole.

Section 1 (c). The Commission shall have the opportunity to comment upon any proposed District Government action including, but not limited to, actions of the Council of the District of Columbia, the executive branch, or independent agencies. The Commission may advise each agency, board and commission regarding the award of any grant funds to a citizen organization or group, the formulation of any inprovement [sic] licenses, or permits affecting said Commission area, the District budget, city goals and priorities, proposed changes in the District Government service, and any proposed deveolpment [sic].

Section 2. The Commission may present its views to any Federal or District Government entity.

Section 3. The Commission may initiate its own proposals for District Government action.

Section 4. The Commission shall monitor complaints of the Commission area residents with respect to the delivery of District Government services and file comments and suggestions on the same with the approprate [sic] District Government entity as well as the District of Columbia Council.

Section 5. On or before November 30 of each year, the Commission shall file an annual report with the Council of the District of Columbia and the Mayor for the preceding fiscal year. The Chairman, with the assistance of the Secretary, shall be responsible for the preparation of the report. Such report shall include but not be limited to:

1. Summaries of important problems perceived by the Commission, in order of their priority;


2. Recommendations for actions to be taken by the District Government;


3. Recommendations [sic] improvements on the operation of the Commission;


4. Financial reports; and


5. Summary of Commission activities.

Section 6. The Commission, other than for neighborhood improvement campaigns, may operate programs only in conjunction with existing governmental agencies.

Section 7. The Commission may, when appropriate, constitute the citizen advisory mechanism required by any fedreal [sic] statue [sic].

Article III. Members

Section 1. The structure of the Commission shall be the collective body of individual so certified by the Board of Elections and Ethics to have been duly elected by qualified voters in an election held to elect Single Member District representatives for the SMD’s of Commission C, Ward 2.

Section 2. Each member of the Commission shall serve for a term of two years, which shall begin at noon on the second day of January following the date that the Board of Elections and Ethics certifies the election of each member. Vacancies shall be filled in accordance with Section 8 (d) of the advisory Neighborhood Council Act of 1975.

Section 3. The members shaall [sic] serve without compensation. However, the commission [sic, lower case] shall be empowered to defray approved expenses for Commission members and Community aides.

Section 4. All members shall have equal voting rights following the principle of one person, one vote. There shall be no voting by proxy.

Article IV. Officers

Section 1 (a) The elected officer of the Commission shall be Chairperson, Vice Chairperson, Secretary and Treasurer. The Officers shall be elected for [sic, “by"?] the voting members of the Commission.

Section 1 (b). Appointed Officers — The Chairperson may appoint a Parliamentarian and may assign appropriate duties.

Section 2. The Parliamentarian shall be a resident within the ANC 2C boundaried [sic] who is familiar with Roberts [sic] Rules of Order. and who shall serve at the pleasure of the Chairperson.

Section 3. The election process for officers shall take place at the first meeting in January.

[ hand written note: In the event that new officers are not elected at the January meeting, then all existing officers shall continue to serve in their present capacity. Motion by D Brooks, Second [?] L. Thorpe. {Vote?] for: D. Brooks, L. T[ illegible] L. Thomas [?] + [sic] D. Hol[illegible]. Amended 12-13 ]

Section 4. Each candidate for office shall be nominated from the floor.

1. A candidate may nominate him/herself.


2. A nomination speech of tow [sic] minutes may be made.


3. After nominations are closed, each candidate may make a two-minute speech.

Section 6. When nomination are closed, a non-member of the Commission, or such other person appointed by the outgoing Chairperson of the Commission who has been nominates, shall conduct the election. This person shall certify the returns.

Section 7. Voting on each office shall occur beforr [sic] the floor is open for nomination for another office.

Section 8. The officers shall be elected to sence [sic] for one year and their terms of office shall commence at the conclusion of the election of each officer at he [sic] January election meeting.

Section 9. A simple majority shall be required for election of officers. In the event there is not a simple majority after the first ballot, there shall be an election between the two candidates reciving [sic] the most votes. An officer must give up his/her office upon the election of the newly elected officer.

Section 10 (a). In case of vacancies among officers, the next person in line in the order in which the position [sic] are listed in Article 4, Section 1 (a) shall temporarily fill the vacancy, and at the next regular meeting of the Commission, nominations and elections shall be conducted in accordance with the election procedures set forth in these Bylaws to fill the vacant positions(s). The officer elected fot fill the vacant position shall only serve out the term of the officer he/she replaced.

Section 10 (b). An officer not performing his/her duties satisfactorily may be removed by vote of two thirds of the duly elected Commissioners.

Section 11. The Commission is responsible for ANC personnel employment activities (hiring, firing, personnel guidelines and other personnel policy matters).

Section 12. The Chairperson shall serve as the convener of the Commission and shall chair the Commission meetings. The Chairperson shall manage and supervise office activities and personnel.

Section 13. The Chairperson may rule on procedural questions from the Chair and such ruling may only be overturned by a majority vote of the Commission on the procedural questions should it become necessary.

Section 14. The Chairperson shall keep the Commission informed as well as possible of all government activities affecting the area within the Commission’s boundaries.

Section 15. The Vice Chairperson shall provide such assistance to the Chairperson as is required and shallperform such duties as may be delegated by the Chairperson, and shall serve as Chairperson in the absence of the Chairperson. He/she shall serve as the official spokesperson to the media as deemed necessary by the Chairperson.

Section 16. The Secretary shall be responsible for the written recording of the minutes for all meetings to all members of the Commission and for assuring distribution of copies of minutes to all members of the Commission. He/she shall have the assistance of the Commission staff be [it] required. He/she shall be responsible for maintaining updates archives and records of all Commssion reports with the assistance of the administrative staff. He/she shall be responsible for assisting the Chairperson in the preapration [sic] of the annual report.

Sectioon 17. The files located in the ANC office shall serve as a central respoitory [sic] of copies of the Commission and Committee minutes.

Section 18. The Treasurer shall keep a record of all receipts and expenditures of funds. The record shall be consistent with the requirements of the District of Columbia Auditors [sic] Office.

Section 19. The depository of all ANC 2C funds shall be a recognized financial intitution [sic] in the District of Columbia insured by the Fedreal [sic] Deposit Insurance Corporation (FDIC). The finanicial [sic] records of the Commission shall be available for examination and review by the Commission and any other government official upon request. The Treasurer shall report at each monthly meeting.

Section 20. The Treasurer shall develop an annual fiscal budget for approval by majority vote of the Commission by March 30 of each year.

Section 21. A final Budget shall be submitted to the Council and to the Mayor [and] D.C. Auditor on or before April 30 of each year provided that submission of any different dates may be required to comform [sic] to the District of Columbia budget schedule.

Section 22. The Treasure [sic] shall prepare, and the Commission shall approve, a quarterly financial report within 45 days of the close of each fiscal quarter. These report [sic] shall be pubic documents and shall be available for public inspection. The quarterly report, signed by the Treasurer and Chairperson and attested to by the Secretary and having been approved by the Commission shall be filed within seven days of approval with the District of Columbia Auditor.

Section 23. The Chairperson and Treasure [sic] shall be bonded. The Treasure [sic] and Chairperson shall file with the District of Columbia Auditor a cash or security bond. The amount of the bond will be one percent of the allotment received. The Treauser [sic] should file with the Office of the District of Columbia Auditor on a form provide by said auditor a statement giving:

1. The Treasurer‘s name


2. Home address


3. Business telephone number


4. Business address


5. Home telephone number


6. Location of the books and records of the Commission, and


7. Name and location of each depository.

Section 24. Every expenditure of funds by the Commission shall be authorized by Commission and recorded in the Commission’s books of accounts by the Treasurer. All expenditures over $150.00, other than budgeted expenditures, must be authorized in advance by the Commission. The Commission shall make no expendirure [sic] with the office of Treasurer vacant.

Section 25. The Commission shall, by a resolution approved by a majority of its members, designated [sic] one or more financial institutions within the District of Columbia as depositories of the Commission funds. The Treasurer, Chairperson, and Vice-Chairperson shall be authorzed [sic] signors [sic] n [sic] the accounts (s). Any 2 (two) signatures will be requiered [sic] on the checks, drafts, [and] on orders of withdrawal.

Section 26. The Treasurer shall maintain the Commission accounts on a fiscal year basis, beginning October 1 and ending September 30.

Section 27. The Chairperson, upon receipt on [sic] any notification of proposed action by the District of Columbia Government and/or a citizen and shall promptly forward such notification to the appropriate Single Member District Commissioner.

Section 28. Andy Single Member District Commissioner may at any time submit a request for proposed action to the Chairperson. The Chairperson shall refer it to the Commission of a Committee for a report of recommendation to the full Commission, as appropriate.

Section 29. The Commission shall meet at a time and place designated by the Chairperson to determint [sic] what action, if any, to take regarding any such requests for proposed action.

Article V. Meetings

Section 1. Pursuant to the provisions of S742 9a) of the District of Columbia Self-Government and Government Reorganization Act, all meetings of he Commission shall be open to the public.

Section 2. No official action may be taken by the Commission unless a majority of the elected representatives of the Commission are present and voting (except as provided in Article VII, Section 4), not including Commissioners who have resigned, moved, or vacant seats on the Commission.

Section 3. The Commission shall generally meet at regular interval, not less than nine times a year. The regular meetings of the Commission are scheduled or the first wednesday of the month. If the first Wednesday falls on a holiday date or date otherwise unsuitable for meeting, the Chairperson, with the concurrence of the Commission, may set another date for the meeting that falls within the first two weks [sic] of the month.

Section 4. No less than seven days’ notice shall be given by the Commission of its meetings or convocations, except where shorter notice for good causes is necessary or in the case on an emergency by posting written notices in at least two conspicuous place [sic] in each Single Member District within the Commission area and/or by publication in a community newspaper.

Section 5. Special meetings of the Commission can be called by the Chairperson or by written request of two-thirds of the Commission membership. The purpose of the meeting shall be stated in the notice and no other topic may be discussed at that meeting. Reasonable notice to the community shall be give in writing.

Section 6. Voting at such meetings shall be limited to the Commission members.

Section 7. Within 30 days of receiving a notification from the District Government of proposed actions or prosed [sic] final policy decisions or guidelines, the Commission may forward its written recommendations with respect to the proposed actions to the Council of the District of Columbia, the Mayor and the appropriate agency[,] board or [c]ommission.

Section 8. Resident views should be considered in positiond [sic] taken by the Commission.

Section 9. The Commission may establish such mechanism as will ensure the broadest dissemination of information with respect to meetings, positions and actions. The Commission shall make a good faith effort to involve all segments of the Commission population in its deliberations regardless of race, sex, age, voting status, religion or economic status.

Section 10. Commission action, except for amending these Bylaws, shall be approved [sic] by a simple majority of those Commission members persent [sic] and voting.

Section 11. In the case of a tie vote, the motion for Commission action shall fail.

Article VI. Joint Meetings

Section 1. The Commission may hold joint meetings with other ANC’s to deal more effectively with or respond to concerns and issues that transcend and affect the areas of the Commissions.

Section 1 (a). Joint Commission meetings may be held only after authorization by each involved Commission to participate in such joint meetings and to discuss such matters as have been given to each participant[’]s Commission in a meeeting [sic] held prior to such joint meetings.

Section 1 (b). The Commission members shall reflect but not necessarily be bound by the views of the Commission. The Commission [m]embers attending the associated [c]ommissions shall have no power other than what their [c]ommission shall have agreed upon.

Section 1 (c). All associated meetings of Joint Commissions shall be open and at least 14 days notice shall be given by posting written notices in at least two conspicuous places in each Single Member District of the Commission.

Article VII. Committees

Seciton 1. Any resident of hte [sic] Commission area is eligible for appointment as the Chairperson of a standing or Special Committe [sic]. The chairperson of each Standing or Special Committee shall be appointed by the Chairperson of the Commission with the consent of the Commmission [sic].

Section 2. There shall be two categories of committees.

1. Sanding Committees — those created permanently with concurrence by majority vote of the Commission.


2. Special Committees — those created temporarily by the Commission.

Such committees may include citizen representaion [sic]. The Commission may involve representatives of other neighboorhoood [sic] groups in the work of its Standing ot [sic] Special Committees.

Section 3. Each Standing Committee shall include at least one Commissioner.

Section 4. Each selection of Standing Committee Chairperson shall precede the appointment of the Standing Committee members.

Section 5. The Standing Committee shall elect other such officers as are needed.

Section 6. The Commission shall determine the composition, selection and duties of all Special Committees.

Section 7. Upon transformation of a Special Committee into a Standing Committee, the Commission members serving on, and purpose of the committee shall remain the same.

Section 8. The time and regularity of Standing and Special Committee meetings shall be established by the respective committee themselves.

Section 9. The following Standing Committee is established and its function shall be as follows:

Community Development Committee

Responsible for matters related to development and maintenance of the housing stock, neighborhood improvement and stabilization, employment and manpower development, economic, industrial and commercial development, banking, Alcoholic Beverage Licensing, licensing of other businesses, zoning, public space, highways, sanitation, bridges, waste management, water supply, and air and water quality.

Advises the following agencies and entities regarding matters affecting the ANC:

• Department of Housing & Community Development
• Redevelopment Land Agency
• Housing Finance Agency
• Department of Employment Services
• Office of Business and Economic Development
• Washington Convention Center Authority
• Apprenticeship Council
• Minority Business Opportunity Commission
• Board of Zoning and Adjustment
• Office of planning & Deveolpment [sic]
• Zoning Commission
• Department of Public Works
• Washington Metro Area Transit Authority
• Alcoholic Beverage Control Board
• Department of Consumer and Regulatory Affairs
• Historic Preservation Review Board
• District of Columbia Financail [sic] Responsibility and Management Assistance Authority (The Control Board).
• And other such agency [sic] as may have an interest or role in matters affecting the ANC.

The Committee shall also conduct fact-finding inquiries and make recommendation for action to the full Commission.

Article VIII. Parliamentary Authorty [sic]

A recognized manual of parliamentary procedure with “Roberts [sic] Rules of Order —  Newly Revised Edition’ shall govern the Commission in all cases in which it is not inconsistent with these Bylaws or any special rules of order the Commission may adopt.

Article IX. Grant Requestes [sic]

Section 1. Procedures for considering requests for assistance:

Section 1 (a). Each grant request must be made on grant forms approved by the Commission and are subject to the following approval procedures:

• The Single Member District Commissioner, if applicable, shall endorse the request.
• The applicant shall make a presentation to the Commission at a regularly scheduled meeting and shall explain how the grant shall serve a broad public purpose[.]
• The Commission shall approve or disapprove any request by a majority vote.

Section 1 (b). Grant are dependent upon the availability of funds.

Section 2. No payment shall be made without proper documentation, as required by the Commission.

Section 3. The Commission shall provide a copy of the Commission current grants policy and grant form to each applicant.

Article X. Miscellany

Section 1. The Commission may not solicit or accept funds from Federal or District Government agencies or private sources except as may be specifically or previously authorized by resolution of the District of Columbia City Council. However, contributions of $400 or less from a single contributor are permitted.

Section 2. No Commissioner shall use his/her position to obtain personal financial gain, [sic] [for] any household, or any business with which he/she is associated. Any effort to realize financial gain is a violation of public trust; therefore, Commissioners shall remove themdelves [sic] from influence over any matter in which a current or potential conflict of interest exists.

Section 3. Any Commissioner may institute a legal action in the courts of the District of Columbia or in the Federal Courts but the Commission shall not have such power.

Section 4. The Commission shall have no authority to incorporate; however, no Commissioner may be liable for action taken as an elected representative from a Single Member District.

Section 5. All employees of the Commission shall be hires by the Commission and shall serve at the pleasure of the Commission.

Section 6. The Commission shall establish job descriptions for its employees. The employees of the Commissionmay [sic] be hired on a full-time or part-time basis. Persons hired by the Commission shall meet the qualifications established in the job description.

Article XI. Amendment of Bylaws

Section 1. The Commission shall file and up-to-date copy of these Bylaws and any amendments thereto with the Council of the District of Columbia within seven days of their adoption.

Section 2. Revision of these Bylaws requires a two-thirds vote of the Commission with at least two week’s prior notice to each Commissioner that these rules will be recommended for change. Such notification shall include the suggested changes.

Section 3. These Bylaws shall be consistent with all Federal and District laws. Any inconsistencies in these Bylaws with such laws are to be held null and void.

Section 4. These Bylaws shall be available to the public.